Free download | The Ultimate Guide to Document Automation


Ultimate guide to Document Automation

What is document automation, how can it simplify your professional communication and grow your business?

Every day, almost all organisations deal with paperwork. From internal contracts, supplier agreements, invoices and policies, the average worker uses around 10,000 sheets of paper each year – that’s a little more than one tree’s worth. It’s a lot of paper for one person but multiply that by the number of people in a medium-sized business, and that one tree becomes a forest’s worth.

But paper doesn’t just take its toll on our environment. Paperwork drains two of your business’ most valuable assets – time, and people. In fact, Human Resource (HR) professionals can spend up to 12 hours per week managing paperwork. Further research from the UK and US, reveals that employees can spend up to 25 minutes searching for just one document. That inefficiency is exacerbated by the fact that 68% of employees only find what they need after three attempts, while 80% take up to eight attempts.

Add to this the increasing importance of document personalisation.  Whether you’re communicating directly with customers or dealing with suppliers, consultancy firm McKinsey & Company found that 71% of consumers have come to expect a personalised approach. To support this, some firms already use templates, but these often still require users to input information. While templates provide firms with high level brand consistency and address the issue of personalisation to a limited extent, it doesn’t completely solve the problem of inefficiency as employees may still need to search for information. It also doesn’t deal with the expense of keeping filing cabinets filled with paper. Just one cabinet takes up 1.2 metres of floor space at an annual cost of more than £1,800/€2,200 in prime locations.

For many businesses, the solution lies in document automation. The move to a 100% digitally automated process doesn’t just save employees their time (up to 82% in some instances), it minimises human error and also deals with the environmental burden. Plus, with information, data, and templates digitally stored, it can mean a reduction in the amount of physically archived documentation – saving on property costs.
To explore document automation in more depth, this white paper sets out:
  • What document automation is (and isn’t)
  • The challenges and costs faced by businesses in relation to document management
  • The advantages and potential drawbacks of document automation
  • How businesses can implement document automation in five simple steps


We’ll also discuss key considerations so that you can find and implement a solution that enables you and your employees to create personalised, transaction-ready documents in record time.

Download our Ultimate Guide to Document Automation

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