Signing an employment contract digitally
Since July 2016, it has been authorized to sign employment contracts digitally in Europe, which makes the lives of companies and their employees much easier. Digital signing simplifies the recruitment process by providing a quick and simple solution to initial and sign a document. Let’s review the specific features of digitally signing an employment contract.
The e-signatures requirements for employment contracts
Although digital signatures on employment contracts and amendments are very practical in company management, the must still meet a few requirements to be perfectly reliable and secure.
Why sign an employment contract digitally?
Human resources departments are using digital signing more and more often, either for employment contracts or amendments. There are many advantages to this solution.
Do you want to put in place a digital signature in your company to streamline the recruitment process?
Connective offers a reliable and completely legal electronic signature solution for signing employment contracts digitally.
How the digital signing of employment contracts works
Signing an employment contract involves several steps, first on the employer’s side, then the future employee’s side.
Signing on the company’s side
After drafting a digital employment contract, a company’s recruitment manager only has a few steps to follow to send it to the signatory.
Upload the employment contract in Connective’s digital signature solution.
Configure the contract (fields to be filled in by the signatory, manager’s signature field).
Configure contract sending (personalised message, signatory’s email address).
Confirm sending with an electronic signature.
When configuring sending, the professional can choose to sign the document before sending it, or wait for the employee’s signature to sign it in return.
Signing on the employee’s side
As soon as the digital employment contract has been sent, the signatory receives an email containing a link to the document to be signed. They just have to follow several steps to confirm the contract signing:
Fill in the empty fields (address, surname, telephone number, etc.).
Accept Connective’s terms and conditions and data encryption and processing.
Enter the authentication code received by text message.
Confirm signing of the contract.
These steps can be taken from a mobile, a computer or tablet, and the signatory is not obliged to subscribe the to digital signature solution offer to access the documents.
After signing, a copy of the contract is sent to the two signatories, but it is also possible to create a copy for other people (HRD, CEO, etc.). The contract is then stored on the software platform and can be downloaded at any time by all the parties who have access to the document. However, the signature can no longer be changed.