Sign your document digitally with EMAIL OTP in Connective eSignatures
EMAIL OTP is an electronic signing method based on a One Time Password sent to the email address of the registered signer. People can sign your documents from anywhere in the world.
User friendly
EMAIL OTP is easy to use. Your signers must go through a limited number of steps which results in a high conversion rate and a secure yet frictionless experience.
Accessible
EMAIL OTP Is a worldwide signing method. Any person that has a mobile phone can sign your documents digitally.Â
Strong validation of Identity
The EMAIL OTP signing method is legally binding according to eIDAS.
Signing with EMAIL OTP via Connective eSignatures, how does it work?
Approve and sign any document from anywhere you want at any time. A very simple and legally binding way to sign documents electronically.Â
STEP 1
Prepare your documents
Prepare your documents for signing and select EMAIL OTP as a signing method. You can combine this with one or more signing methods to give your signer the choice.Â
STEP 2
Send to signer
In just a few clicks your documents are ready to be signed. Your signers receive an email with a signing link. A screen pops ups where the signer can go through the document and start the signing method with EMAIL OTP.Â
STEP 3
Signer confirms email address
The signer will need to fill in the full email address that was known by the initiator. Thereafter, the system sends an OTP to that email address. Then, the signer types the code in the signing portal & confirms.Â
STEP 4
Sign with EMAIL OTP
Connective eSignatures then embed the information related to the transaction and the identity of the signer into the signature.
Legally binding electronic signature
eIDAS forms a legal framework for accepting electronic identities and signatures in Europe. According to this regulation, the EMAIL OTP signing solution is among the most advanced Simple Electronic Signatures (SES) methods available through Connective eSignatures. And there is even more, when customers implement an onboarding procedure, where the email address is linked to the identity of the person, the SES status can even be upgraded to an AES (advanced electronic signature) status.
Integrated in the most innovative and agile electronic signature solution.
- eSignatures is compliant with strict regulations including eIDAS, eSIGN Act, UETA, Singapore Law, Hong Kong, ZertES (Swiss), GDPR,...
- Easy integration via API or use the stand alone portal.
- Real time follow up of the status of your (to be signed) documents
- Personalize the solution to your branding
- Audit trail included
- Combine EMAIL OTP with other signing methods (iDIN, FranceConnect, itsme®, SMS One Time Password, video verification...)
FAQ
What is EMAIL OTP?
EMAIL OTP is an electronic signing method based on a One Time Password sent to the email address of the registered signer/signatory. This signing method will ask the signatory to fill in the full email address to verify their identity and then request the signatory to input the code sent to that email address to sign the document.Â
Signing with EMAIL OTP via Connective eSignatures, how does it work?
Signing documents electronically with an SMS OTP is extremely user-friendly and straightforward. The signing method is one of the available signature methods in Connective eSignatures, our electronic signatures platform.
To be able to sign with this method, the signatory only needs a mobile phone that must be known by the initiating party. If no mobile number has been registered in Connective eSignatures, the SMS OTP signing option will not be available.
A typical scenario may be this:
1. The signatory receives a link that includes a document (or package of documents) that he or she can sign with an SMS OTP
2. After clicking on the link, a signer portal will open automatically where the signatory will need to confirm the last 4 digits of his or her phone number that was known by the initiator
3. The system sends an SMS with an OTP to the signatory´s mobile phone
4. The user types the code in the signing portal & confirms
The documents are signed
What are the Advantages of EMAIL OTP?
- This signing method offers wide coverage as anybody with an email address can sign with an EMAIL OTP.
- People can sign your documents from anywhere in the world. Most countries are by default supported in Connective eSignatures. The only thing your signers need is an email address.
- It is also a very user-friendly signing method as signers do not require additional tokens or smart-card readers.
- Signers are offered a very intuitive and user-friendly signing method whilst also providing a strong validation of their identity.
Is signing with EMAIL OTP legally binding?
The answer is yes! In Europe, the US and a vast majority of countries around the world, digital signatures are legally binding and recognized in their local legislations like UETA eSign Act in US & Canada, eIDAS in Europe, ZERTES in Switzerland.
Let´s take a closer look to the Electronic Identification and Trust Services Regulation (eIDAS Regulation 910/2014/EC). eIDAS forms a legal framework for accepting electronic identities and signatures in Europe. According to this regulation, the EMAIL OTP signing solution is among the most advanced Simple Electronic Signatures (SES) methods available through Connective eSignatures. And there is even more, when customers implement an onboarding procedure, where the email address is linked to the identity of the person, the SES status can even be upgraded to an AES (advanced electronic signature) status.
If you want to know more about the different signing methods that Connective offers and their legal validity, you should definitely read our legal whitepaper conducted by DLA Piper.
